Program Support Assistant

Summary This position is part of the Southwestern Indian Polytechnic Institute, Bureau of Indian Education (BIE), Department of the Interior (DOI). As a Program Support Assistant you will be responsible for managing office operations and records, preparing communications, and serving as the main office contact for the Division of Academic Affairs. Duties As a Program Support Assistant, GS-0303-7, your typical work assignments will include the following under supervision: Serve as the point of contact for office and responsible for scheduling and coordinating all operational schedules and calendar for the Division of Academic Affairs. Perform a variety of administrative procedures, including timekeeping, travel administration, procurement, purchasing, property management, record keeping and note taking. Use software applications to track data, compose correspondence, maintain databases and prepare reports. Responsible for the maintenance and quality control of the personal and professional files and correspondence. Receive telephone calls and visitors to the office and refer to appropriate parties or take messages. Qualifications Applicants must meet the qualification requirements contained in the OPM Standards. For this position, they are listed below. SPECIALIZED EXPERIENCE: Experience that equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level in the normal line of progression for the occupation in the organization. GS-07: You must have I have 1 year of specialized experience at a level of difficulty and responsibility equivalent to at least the GS-06 grade level in the Federal service. Examples include providing administrative and program support to a large division that included tracking budget, purchasing, managing databases and file management; preparing travel arrangements for staff; answering and routing phone calls; maintaining calendars and staff schedules; and preparing, creating, editing, and formatting documents, reports, and memos. Time-In-Grade Requirements: Merit Promotion (status) candidates must have completed one year (52 weeks) of service at the next lower grade level. Learn more about what is time-in grade. All qualification requirements must be met by the closing date of this announcement. Education This position does not have a positive education requirement at this grade level. Therefore, no transcripts are required.