Temporary Inventory Control Specialist II (Austin Facilities Management)

About This Position The Inventory Control Specialist II plays a key role in maintaining accurate inventory and supporting efficient warehouse operations. In this hands-on position, you’ll operate pallet jacks and forklifts, track and monitor inventory levels, and ensure materials are properly stored and documented. You’ll work closely with internal teams and external partners, providing excellent customer service while balancing multiple priorities in a fast-paced environment. If you are detail-oriented, organized, and comfortable using Microsoft Office and a work order system, to manage data and reporting, this is a great opportunity to grow your career in inventory and operations management. Job Description: Inventory Control Specialist II Purpose: This position performs duties associated with warehouse and/or inventory management Duties, Functions and Responsibilities: Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

• Receives, ships and verifies items assuring items received are accurate; inspecting condition of items; performing operational checks on equipment in inventory, comparing count/measure of items to purchase orders and packing lists, resolving discrepancies, and tracking delayed orders.
• Documents goods/services purchased, received and/or issued by recording identifying information using the appropriate tracking method and providing status updates to stakeholders on variances.
• Prepares items for shipment to ensure safe delivery and determines most economical and efficient shipping method.
• Documents items shipped by recording identifying information of items and transport information.
• Completes purchase requests by verifying inventory and specifications of purchase requests; preparing stock and equipment requisitions, inputting purchase orders, quotes and service requests, expediting deliveries and assisting with invoice processing.
• Replaces or repairs damaged or obsolete items using the appropriate tools and following internal guidelines.
• Resolves discrepancies in receiving by identifying damaged items and shortages and quantity of materials; placing materials in inventory, conferring with various entities to make adjustments; correcting the shortages and obtaining credits.
• Monitors and/or maintains inventory by applying fundamental control techniques; monitoring inventory level and replenishment lead times, anticipating needed items, updating inventory forecasts, minimum and maximum stock levels, and performing periodic cycle counts / inventories.
• Monitors inventory by identifying idle, excess and obsolete stock and coordinates disposition as directed.
• Supports inventory and/or warehouse operations by providing on-the-job training, troubleshooting issues at various phases of the receiving and shipping cycle, and serves as liaison among purchasing, vendors and other staff members to resolve operational issues.
• Operates various types of equipment including a pallet lift and/or fork lift. Responsibilities
• Supervisor and/or Leadership Exercised:
• None Knowledge, Skills, and Abilities: Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
• Knowledge of fundamental inventory control procedures and systems.
• Knowledge of office and administrative practices related to purchasing.
• Skill in oral and written communication.
• Skill in record keeping and performing detailed work.
• Skill in data analysis and problem solving.
• Skill in using computers and related software applications.
• Skill in handling multiple tasks and prioritizing.
• Ability to use various types of equipment, including a pallet lift and/or fork lift
• Ability to perform detailed work in an accurate and organized manner.
• Ability to establish and maintain good working relationships with other city employees and the public. Minimum Qualifications:
• Graduation from an accredited high school or equivalent plus three (3) years of experience in a warehouse/inventory control related field.
• Education may substitute for experience up to the maximum of two (2) years. Licenses and Certifications Required:
• Valid Texas Class C Driver’s License, if required for the position
• If required for the position, legally mandated training must be completed within 1 year of employment Preferred Qualifications:
• Experience operating a pallet/forklift.
• Excellent customer service skills in working with different levels of an organization including internal and external customer.
• Experience tracking and monitoring inventory.
• Experience with a work order system, like Asset Essentials, Micromain, Maximo, or an equivalent one.
• Intermediate experience with Microsoft Office suite software including Word, Outlook, Excel, and PowerPoint.
• Ability to multi-task. Notes to Candidate: Please note that the Department may close the job posting at any time after seven (7) days. Please be aware that the Job Posting Close Date reflects the final day to apply , but the posting will close at 11:59 PM the day before the date listed . All application steps, including attachments and submission, must be fully completed before that time. We also recommend that you save or print a copy of the job posting for your records. Once a posting has closed, it will no longer be viewable in the system. Days and Hours: Monday through Friday; 7:30 a.m. to 4:30 p.m. Hours may vary depending on departmental needs and initiatives. Some evening, weekend and holiday work may be required. Non-Exempt-level position. Work Location: 411 Chicon St, Austin, TX 78702 Salary Range: $22.63 to $25.46 This position may require an assessment. Important Application Information – City of Austin The City of Austin employment application is an official document. Incomplete applications will not be considered. A detailed and complete employment application is required to evaluate your qualifications and determine your salary if you are selected for the position. Application Requirements:
• List your complete employment history, including job titles, employment dates, number of employees supervised (if applicable), and detailed job duties and responsibilities descriptions.
• Do not use statements such as “see resume” or “see LinkedIn profile.”
• Resumes will not substitute for a complete application and will not be used to determine qualifications or salary.
• A resume and cover letter is required and should describe your interest in the position and highlight relevant experience.
• All responses to supplemental questions must be supported by information in your application.
• No changes will be accepted after the job posting closes. If you are Selected as a Top Candidate:
• We will verify your employment history, professional references, and education (including high school, undergraduate, and/or graduate degrees).
• Proof of education from an accredited institution, verification of professional licenses or certifications, and a copy of your DD-214 (if claiming veteran’s preference) may be requested directly from the issuing institution or accrediting authority.
• Verification of foreign education credentials through a recognized third-party evaluation service and confirmation of accreditation status with the issuing institution and its accrediting body. Providing unofficial credentials during the application process is recommended to support meeting minimum qualifications. A formal and official verification process will be required before the offer extension step if you are selected for the offer. Travel:
• If you are selected for this position and meet the Driver Safety Standards in the City of Austin's Driver Record Evaluation (DRE) requisite , you may drive when necessary to multiple locations as part of your regular job d