Health System Specialist

Summary There are four VISN 5 Health System Specialist vacancies: 1) Executive Assistant to the Chief Medical Officer; 2) Executive Assistant to the Deputy Network Director; 3) Executive Assistant to the Chief Nursing Officer; and 4) Executive Assistant to the Quality Management Officer, providing expert-level analysis and program management across the full scope of the assigned portfolio. Duties As a Health System Specialist (Executive Assistant), you will: Provide direction, advice and support to staff members of varied professions. Facilitate collaboration between offices, and with relevant HSA and facility points of contact. Formulate and participate in the development of health care management polices, programs and operations. Serve as primary liaison for information flow and manager of assignments between major programs. Serve as a leadership representative, frequently attend various meetings on behalf of a leadership official. Exercise delegated authority to sign documents and commit resources to program initiatives that are considered under the scope, purview and known viewpoints. Lead, coordinate, plan, organize, and carry through to completion program plans, program/policy analysis, data collection, legislative interpretation, and analytical studies involving Federal and VA programs and policies. Lead or independently conduct special and/or confidential assignments to support Leadership/Management in executing office missions. Review all written materials prepared by staff for higher-level signature. Establish, monitor, review and improve systems and procedures for tracking and maintaining desired quality and timeliness of correspondence produced. Develop internal administrative policies, guidelines and procedures. Establish, monitor, review and improve systems and procedures for tracking and maintaining desired quality and timeliness of correspondence produced. Develop internal administrative policies, guidelines and procedures. Brief management on all implications of actions proposed. Recommend to approve, disapprove, or modify specific proposals. Assist in building performance plans with the inclusion of required elements, manage performance timelines, support the Executive in timely review and appraisal completion Work Schedule: Monday-Friday 8:00am-4:30pm. Other work schedules within the core business hours can be discussed during the interview process. Telework: This position may be authorized for adhoc telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Health System Specialist/PD00006VS, PD00008VS, PD00010VS, and PD00011VS Relocation/Recruitment Incentives: May Be Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/06/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-14 position you must have served 52 weeks at the GS-13. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Individual Occupational Requirement: All applicants, regardless of grade level must one of the following individual occupational requirements -and- the grade determination listed below. Undergraduate and Graduate Education: Major study -- hospital administration, public health administration, or related fields such as business or public administration with course work in health care administration. (TRANSCRIPTS REQUIRED) -OR- Specialized Experience: Progressively responsible analytical or administrative, or clinical management or supervisory experience in the health care field. This work may have been performed in an operating health care facility or a higher organizational echelon with advisory or directional authority over such facilities. Work must have involved a close working relationship with facility managers and analysis and/or coordination of administrative, clinical, or other service activities, and provided knowledge of the following: Missions, organizations, programs, and requirements of health care delivery systems; Regulations and standards of various regulatory and credentialing groups; and Government-wide, agency, and facility systems and requirements in various administrative areas such as budget, personnel, and procurement. -OR- Special Provision for Inservice Placement: Successful completion of an agency-sponsored on-the-job training program may be substituted for qualifying experience, provided it included a formal individualized training plan (TRAINING DOCUMENTATION REQUIRED). Such a training program must have been conducted in an operating health care system and included: Assignments providing a knowledge of basic health system administration philosophies, practices, and procedures, and basic government administrative policies and requirements; Practical assignments providing an opportunity to apply health system administration skills and principles (as the individual progresses, work assignments must be characteristic of the grade level to which he or she is assigned); and Oversight by an experienced health system administrator with periodic evaluation of the individual's progress and appropriate adjustment of the training program. In addition to meeting the Individual Occupational Requirement, you may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-13 in the normal line of progression for the occupation in the organization. Specialized experience is evaluating, planning, while improving operations, efficiency, and policy compliance. Specialized experience includes: 1) Program Management: Lead administrative or clinical projects, track milestones, manage resources, and present analytical findings to executive leadership; 2) Data & Performance Analysis: Extract clinic or hospital adherence to federal, state, and accrediting standards; 3) Stakeholder Collaboration: Act as a liaison between administrators, clinical department heads, and external partners to implement best practices; & 4) Resources & Budget Administration: Assist with operational budgeting, staffing allocations, workflow reviews, & strategic planning. You will be rated on the following Competencies for this position: Attention to Detail Customer Service Decision Making Flexibility Influencing/Negotiating Integrity/Honesty Interpersonal Skills Learning Reasoning Self-Management Stress Tolerance Teamwork Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilitie