Manager, Corporate Services, Bookkeeping

Outcomes Bookkeeping , Oversight, Review & Financial Reporting

• Lead and oversee a large portfolio of bookkeeping files, ensuring work is accurate , complete, timely , and meets established quality standards and deadlines.
• Conduct quality reviews of working paper files, financial statements, and GST/HST and PST returns through relevant CRA and provincial portals, ensuring compliance with applicable accounting standards and requirements.
• Assemble and prepare financial statements for high-value or complex client accounts to support corporate compliance filings.
• Review and approve transactions across multiple currencies and entities, ensuring accurate recording and appropriate accounting treatment.
• Validate data entry completed by associates/senior associates/ assistant managers and ensure accounts reconcile accurately to supporting documentation and financial statements.
• Complete ongoing bookkeeping and financial analysis in accordance with established procedures and timelines, supporting accurate financial reporting and client satisfaction. G eneral Ledger, Reconciliations & Period-End Close
• Oversee bank and general ledger reconciliations, ensuring records and account balances are accurate , current, and reliable.
• Manage account balances and investigate and resolve discrepancies as required .
• Review and oversee reconciliations, adjustments, and reports for month-end and year-end close, ensuring they are completed accurately and on time in accordance with accounting principles.
• Analyze financial transactions and prepare or approve period-end adjustments to ensure the completeness and accuracy of financial records.
• Review investment accounting, as required , ensuring investment-related transactions are accurately recorded and reconciled to year-end financial documentation. Team, Workflow & Operational Management
• Review and approve bookkeeping work completed by team members, providing guidance and addressing issues or discrepancies as required .
• Monitor file status, workflow, priorities, and upcoming deadlines to ensure work is appropriately coordinated and completed on schedule.
• Provide regular summaries of file status, priorities, and upcoming deadlines to upper management.
• Respond to queries from team members and provide support in resolving accounting and bookkeeping matters.
• Ensure files and records are updated, organized, and maintained in accordance with established procedures. Client, Banking & Regulatory Support
• Liaise professionally and efficiently with clients and investment brokers, responding to inquiries, providing financial information, and supporting client needs.
• Prepare and process bank payments using client banking software.
• Communicate with the CRA regarding various client matters and retrieve documents through online portals to support client and team files.
• Maintain timely and professional communication with clients, internal teams, regulatory agencies, and other external stakeholders. Core Competencies
• Organization & Time Management
• Collaboration & Teamwork
• Communication Skills
• Client Service Excellence
• Adaptability & Problem Solving
• Professionalism & Integrity
• Attention to Detail
• Leadership
• People Management Qualifications & Experience Education, Professional Credentials, & Professional Memberships
• Degree in Accounting, Finance or Business is required .
• Professional designation or certification in accounting or bookkeeping is considered an asset (e.g., CPA, Certified Professional Bookkeeper (CPB), or equivalent). Experience
• 7-10 years demonstrated working experience in accounting / bookkeeping considered an asset.
• Minimum 3 -5 yea rs experience supervising and supporting team , with a focus on quality, workflow, and team development, is required . Technology/ Computer Skills
• Advanced proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint.
• Advanced knowledge with HUBDOC, Dext , Xero, and Quickbooks is required .
• Experience with CCH Axcess Tax, CCH iFirm TaxPrep , and related tax technology platforms preferred.
• Strong aptitude for learning and implementing new technologies and workflow systems relevant to the role.