Logistics Officer

For Ukrainian candidates only General responsibilities

• Process purchase requisitions/orders within purchasing authority.
• Invite, assess and recommend supplier tenders, bids, quotations, and proposals
• Establish and negotiate contract terms and conditions, and maintain supplier relationships
• Prepare and maintain purchasing records, reports and price lists
• Work with internal and external stakeholders to determine procurement needs, quality, and delivery requirements
• Regularly inspect vehicles to ensure that all vehicles are in good working order and equipped according to NPA policy
• Manage a stock system control and store keeping
• Keeps asset inventory updated at all times
• Assist in booking of travel and accommodation requirements for staff and official visitors
• Ensures all vehicles and capital equipment are insured according to NPA’s, donor’s and local regulations
• Ensures all logistics operations are fully documented and filing system well organized
• Ensures all office consumables and supplies are procured in timely manner, stored and available for seamless functioning of offices and departments
• Other duties and tasks assigned by the immediate supervisor Specific duties
• Implement proper recording and monthly reporting systems of all logistics activities inclusive of updated inventory
• Evaluates the performance of suppliers, oversees the customs clearing process and coordinates the processing of assigned customer orders
• Responsible for the timely procurement and delivery of high quality, low-cost products and the proper processing of assigned customer orders
• Keep accurate and up-to-date inventories of any stock held, and replenish and distribute them in line with the programme’s requirements
• Keep accurate and up-to-date inventories of field teams and departments, including updating all files, logbooks and fuel records, analyse and reporting on fuel usage per kilometres monthly
• Keep accurate and up-to-date vehicle history files, including detail of all servicing, repairs, logbooks and fuel records
• Arrange for any servicing and repairs as required
• Constantly evaluate all local suppliers, their products and prices to obtain the best value for money and conduct regular market surveys Qualifications: Education:
• University degree/diploma in a relevant field
• Good knowledge of English and Ukrainian
• both speaking and writing
• Good computer skills Experience:
• Three years or more experience within the humanitarian sector
• Two years or more experience in the relevant logistic field
• Previous work experience in insecure environments and able to work effectively under difficult conditions
• Experience with software for procurement, warehousing and fleet management is desirable
• Experience in importation and customs procedures is preferred Personal Competencies:
• Strong communication and interpersonal skills
• Systematic and organised in approach, including accuracy, consistency, and attention to details, tenacity, and the ability to work under pressure
• Ability to meet deadlines and work calmly under pressure with limited supervision
• Excellent health Additional Considerations: The Logistic Officer is to abide by the policies and personal code of conduct set by the Norwegian People’s Aid (NPA) and represent the organisation in a loyal and responsible manner. The Job Description will be regularly reviewed by the Line Manager. About the Recruitment Process We work continuously for more diversity and inclusion throughout Norwegian People's Aid. We encourage all qualified candidates to apply. Please note, that only applications submitted through our career site will be considered. Applications and resumes sent via e-mail will not be reviewed. We kindly ask you to carefully read NPA’s Code of Conduct, Safeguarding Policy and Anti-Corruption Policy, before you submit your application. If you are the selected candidate for this position, you will be asked to complete and sign a Safeguarding self-declaration as well as our Code of Conduct. All policies related to ethics can be found on our website. We look forward to hearing from you!