Accreditation Associate

Staff

• Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried
• Sr Program Asst-Gen (Gr8) Job Title Accreditation Associate Department Accreditation Services | Continuing Professional Development | Faculty of Medicine Compensation Range $4,881.00 - $5,255.00 CAD Monthly Posting End Date October 11, 2026 Note: Applications will be accepted until 11:59 PM on the Posting End Date. Job End Date October 30, 2027 This is a 1-year term position with possibility of extension. At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career. Job Summary This position works within the UBC Faculty of Medicine’s Division of Continuing Professional Development (UBC CPD) and is responsible for supporting the Accreditation portfolio. The role applies specialized knowledge of accreditation standards, data quality practices, and structured review processes to support the design, delivery, evaluation and administration of continuing professional development (CPD) activities to educational quality standards in compliance with national certification and accreditation standards. This position reviews and analyzes internal and external accreditation applications, ensuring compliance with national standards as set by the College of Family Physicians of Canada (CFPC) Mainpro+ standards, and the Royal College of Physicians and Surgeons Maintenance of Certification (MOC) standards. The incumbent exercises independent judgment in the interpretation of accreditation standards, assessment of compliance risks, analysis of data, and development of recommendations to support continuous quality improvement initiatives. The role is responsible for maintaining accurate and high quality data, preparing documents and coordinating structured peer review workflows, identifying trends and process issues, and contributing to reporting and continuous improvement initiatives. Organizational Status The University of British Columbia is a global centre for research and teaching, consistently ranked among the top 20 public universities in the world. Since 1915, UBC’s entrepreneurial spirit has embraced innovation and challenged the status quo. UBC encourages its students, staff and faculty to challenge convention, lead discovery and explore new ways of learning. At UBC, bold thinking is given a place to develop into ideas that can change the world. Ranked among the world’s top medical schools with the fifth-largest MD enrollment in North America, the UBC Faculty of Medicine is a leader in both the science and the practice of medicine, making remarkable discoveries, and helping to create the pathways to better health for our communities at home and around the world. UBC Faculty of Medicine Vision: To Transform Health for Everyone The Faculty of Medicine
• comprised of approximately 2,700 administrative support, technical/research and management and professional staff, as well approximately 600 full-time academic and over 10,000 clinical faculty members
• is composed of 19 academic basic science and/or clinical departments, 3 schools, and 26 research centres and institutes. Together with its University and Health Authority partners, the Faculty delivers innovative programs and conducts research in the areas of health and life sciences. Faculty, staff and trainees are located at university campuses, clinical academic campuses in hospital settings and other regionally based centres across the province. Reports to the

Ubc Cpd

Accreditation Coordinator. Works closely with CPD leadership, physician reviewers, and internal and external interest holders, including accrediting bodies (CFPC and Royal College). Collaborates with team members across

Ubc Cpd

portfolios and interacts regularly with internal FoM departments, healthcare organizations, and external partners. Work Performed Accreditation Compliance Review & Analysis

• Conducts independent technical review and analysis of accreditation applications, ensuring compliance with national standards and identifying gaps, inconsistencies, and required revisions prior to developing an accreditation recommendation to physician reviewer.
• Applies and interprets accreditation standards, policies, and guidelines to support consistent and defensible review outcomes and makes recommendations that inform accreditation approval decisions.
• Performs completeness checks and critical evaluation of submission materials to ensure data accuracy and compliance
• Investigates and resolves application discrepancies and escalates complex compliance issues as required Data Management, Quality Assurance, and Reporting
• Maintains accreditation databases and application tracking systems, ensuring data integrity, completeness, and audit readiness
• Performs data verification and quality assurance checks on accreditation records
• Collects, analyzes, and summarizes accreditation data to identify trends, recurring errors, and operational inefficiencies
• Generates statistical summaries, baseline metrics, and draft reports to support evaluation and annual reporting
• Conducts trend analyses and environmental scans using accreditation and program evaluation data to identify emerging issues, organizational risks, and opportunities for process improvement Peer Review and Interest holder Coordination
• Coordinates structured peer review workflows, including compiling and preparing application materials, distributing to physician reviewers, and tracking outcomes
• Liaises with accreditation applicants, reviewers, and accrediting bodies to facilitate timely and accurate review processes
• Receives and reviews time sensitive external and internal accreditation applications, in line with the Accreditation standards
• Provides guidance to applicants regarding submission requirements and standard processes; escalates complex inquiries as needed
• Acts as a primary point of contact for stakeholders throughout the application lifecycle Process Improvement and Systems Support
• Identifies recurring submission issues, workflow bottlenecks, and system inefficiencies; contributes to process improvement initiatives
• Troubleshoots accreditation platform and application issues; documents and escalates technical concerns
• Participates in system testing, workflow optimization, and implementation of process enhancements Knowledge Translation, Training, and Documentation
• Maintains current knowledge of accreditation standards, policies, and procedural updates
• Develops and updates accreditation guidance materials, training resources, and onboarding documentation
• Plans and executes the delivery of training sessions for staff, reviewers, and applicants to promote consistent interpretation and application of standards Research and Scholarship Support
• Supports the design and implementation of research and evaluation activities, including the development of data collection tools, tracking systems, logic models, and evaluation frameworks to assess educational program outcomes
• Conducts literature searches and environmental scans to inform accreditation policies, procedures and quality improvement initiatives; Prepares, collects, summarizes, and analyzes both qualitative and quantitative data from program evaluations and develops recommendations to address areas for improvement
• Collaborate with health care professionals, project team, external consultants, and other team members to develop needs assessments and evaluation instruments; ensures evaluation methodologies are ethical, and aligned with national standards
• Administer surveys and evaluation tools (developed by CPD team and/or investigators) to assess learning outcomes, knowledge retention