Executive Assistant to Managing Director

Role : Executive Assistant to Managing Director Key Responsibilities : o Diary management o Arranging internal and external meetings o Facilitating travel arrangements for the Managing Director o Phone and email management – including screening and actioning incoming calls, and screening and drafting responses to emails o Management of follow-up systems to ensure various business activities occur in a timely manner o Co-ordination of Managing Director’s business-related matters o Preparation of management reports, sensitive and confidential documents including correspondence, agendas and minutes of meeting etc. o Preparation / distribution of meeting papers o Updating organisational charts and other key documents o Records Management including; updating, filing and maintaining electronic and hard copy databases. o Provide administration assistance and backup support in Administration matters to Managing director as required. Qualifications & Experience : o A degree or equivalent qualification o Proven experience in executive support to the top leadership. o Strong organisational and time management skills. o Excellent communication and interpersonal abilities. o Proficiency in MS Office and other relevant software tools. o An ability to handle multiple tasks in a fast-paced environment. o A professional approach to managing sensitive and confidential information