Associate Director of Academic Advising - Dept of Architecture

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• Dept of Architecture Job Profile Title Associate Director B, Student Services Job Description Summary The Associate Director of Academic Advising serves as a primary point of contact for students in the Department of Architecture, the largest department in the Weitzman School with over 300 students. The Associate Director oversees the overall student experience and is responsible for advising Master of Architecture Students with academic planning and academic issues as they arise; scheduling and administering exams; maintaining accurate student records; monitoring student academic progress and tracking degree requirements; coordinating advising appointments; and supporting the Department’s student awards process. This position reports to the Director of Administration and works closely with all Architecture faculty. The Associate Director works closely with the Faculty Advising Director to develop and support Departmental advising initiatives and is responsible for assisting students with academic and administrative matters and connecting students with appropriate Departmental, School, and University resources and support services as needed. The Associate Director supports and administratively oversees the Department’s admissions processes, working closely with the Admissions Committee to coordinate deadline-driven admissions workflows. Responsibilities include supporting application review processes, tracking admissions-related information, writing and coordinating communications, interacting with prospective students and answering questions, conducting tours, and assisting with activities necessary for the successful admission and matriculation of incoming students. The Associate Director supports the onboarding of incoming students, tracking students’ progress toward matriculation throughout the summer and following up on outstanding academic and administrative requirements as needed. The Associate Director also plans and coordinates Departmental orientation activities for incoming students and serves as a key point of contact as students transition into the program. The Associate Director also works closely with the Architecture Graduate Group Chair to provide all administrative and academic coordination for the Architecture PhD Program, including tracking students’ progress toward degree completion, maintaining regular contact with PhD candidates to identify any challenges to their academic success, and connecting PhD students to resources to help them address any obstacles they may be facing. They are responsible for helping to revise the Graduate Group Handbook. Job Description Job Responsibilities Oversees and coordinates the student experience for Master of Architecture students in the Department of Architecture, serving as a primary point of contact and departmental resource for students throughout their academic program. Partners closely with the faculty Director of M. Arch and Chair, as needed, for students navigating academic policies, procedures, and other issues affecting their progress and experience within the program. Provides guidance and support to students experiencing academic challenges, identifies concerns that may affect academic progress, and works collaboratively with the School’s Director of Student Services to determine appropriate academic support and connect students with University resources and support services, as needed. Leads academic advising and registration. Coordinates all aspects of student registration, including assisting students in developing academic schedules; reviewing the need for prerequisites, analyzing and processing student waiver requests to ensure compliance with curriculum, registration for classes using the University’s student systems, and helping to solve related problems; conducting registration and graduation audits and assisting students in applying for graduation. Partners closely with the school Registrar to maintain student records and serve as department’s primary resource for University systems information. Works closely with the faculty Advising Director to conceptualize, develop, and implement programming that strengthens the Department’s advising and mentorship initiatives. Coordinates programming, events, and related activities; facilitates faculty and student engagement; and supports the ongoing development and improvement of advising resources and initiatives. Coordinates the Department’s admissions processes, working closely with the Admissions Committee to manage deadline-driven admissions workflows. Responsibilities include supporting application review processes, tracking admissions-related information, coordinating communications, interacting with prospective students and answering questions, coordinating tours, and assisting with activities necessary for the successful admission and matriculation of incoming students. Coordinates the department’s annual student awards process including collecting nominations from faculty and submissions from students. Organize and execute the annual awards evaluation event to determine winners of all year-end awards; this process involves analyzing the criteria of several awards to determine a list of qualified students to be considered and the coordination of selecting and communicating winners to communications, financial, and student-services staff. Coordinates with the Architecture Graduate Group Chair to provide academic and administrative support for the Architecture PhD Program, including tracking students’ progress toward degree completion, maintaining regular contact with PhD candidates to identify any challenges to their academic success, and connecting PhD students to resources to help them address any obstacles they may be facing. Administer and proctor all examinations within the PhD process. Process dissertation certification paperwork for doctoral students and update the Graduate Group Handbook. Other duties and responsibilities as assigned. Qualifications Bachelor’s degree and 2 to 3 years of relevant experience, or an equivalent combination of education and experience is required. Bachelor's degree and 3 to 5 years of relevant experience is preferred. Experience working in an academic or higher education setting, particularly in an advising or student-facing role, is strongly preferred. Strong interpersonal, organizational, analytical, and problem-solving skills are required, along with excellent attention to detail. The successful candidate must be able to manage multi