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Staffing Assistant

Westaff2 · Lowell, Massachusetts

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Staffing Assistant Location: Lowell, MA (Onsite – This is not a remote position) Position Summary The Staffing Assistant supports recruiting, hiring, onboarding, and workforce scheduling activities. This role works closely with recruiters, hiring managers, and candidates to ensure a seamless hiring process while maintaining accurate employee and candidate records. This position is ideal for someone interested in building a career in Talent Acquisition with a growth path toward a Recruiter role. Key Responsibilities

  • Post job openings on job boards, social media, and company websites.
  • Review applications and maintain Applicant Tracking Systems (ATS).
  • Schedule interviews and coordinate communication between candidates and hiring managers.
  • Assist with reference checks, background screenings, and hiring documentation.
  • Support recruitment events, job fairs, and hiring initiatives.
  • Maintain employee and candidate records with accuracy and confidentiality.
  • Coordinate new hire onboarding and orientation activities.
  • Assist with scheduling, staffing coverage, and workforce tracking.
  • Respond to applicant and employee inquiries regarding staffing and employment processes.
  • Provide recruitment updates and staffing reports as needed. Qualifications Required
  • 1–2 years of administrative, staffing, customer service, or office support experience.
  • Proficiency in Microsoft Office (Word, Excel, Outlook).
  • Strong organizational, multitasking, and communication skills.
  • Bilingual English/Spanish preferred.
  • Ability to handle confidential information with discretion.
  • Strong attention to detail and ability to work in a fast-paced environment. Preferred
  • Experience with Applicant Tracking Systems (ATS).
  • Interest in pursuing a career in Recruiting or Talent Acquisition.
  • Strong customer service and relationship-building skills. Growth Opportunity This role provides hands-on experience in sourcing, interviewing, onboarding, and workforce planning, offering a clear career path from Staffing Assistant to Recruiter. Position Type: Full-Time Location: Lowell, MA (Onsite – Candidates must be able to work in-person at our Lowell office. Remote work is not available for this position.) Language Requirement: Bilingual English/Spanish preferred (written and verbal).