Shipping & Receiving Clerk - Part-time

Description SUMMARY This part-time position (12-15 hours a week) is responsible for handling all outgoing mail and shipping needs as well as general office errands. This would include but is not limited to pick-ups and deliveries for the organization, as well as some special projects for all staff by performing the following duties.

Essential Duties and Responsibilities

include the following. Other duties may be assigned:

• Examines outgoing mail for appearance and seals envelopes by hand or machine, collects outgoing mail and stamps mail by hand or with postage meter, weighs mail to determine correct postage and determines the most economical method to mail material according to weight, rate and classification.
• Keeps abreast of the shipping programs needed to perform duties – UPS WorldWide Ship, NeoShip, Click N Ship, USPS postage machine, etc. and understands the appropriate time to use each program to maximize efficiency and cost-savings.
• Contacts carriers to make arrangements and to issue instructions for the loading of materials.
• Maintains inventory of shipping materials, envelopes, stationery, and other printed materials located in supply room.
• Maintains and restocks the Catch Des Moines kiosks with visitor materials at the Iowa Events Center, Des Moines Marriott Downtown and Iowa State Fairgrounds.
• Changes airport box signage at the Des Moines International Airport.
• Makes deliveries and pickups for the organization.
• Keeps the CVB Vehicles in a presentable and ready-to use condition, ensuring the interior and exterior are clean and there is gas in the vehicle. May arrange service for the vehicle from time to time.
• Reviews carrier invoices, attaching proper backup documentation for all related shipping expenses from vendors such as Quadient, FedEx, USPS, UPS and King Delivery. Prepares a monthly expense report with proper backup documentation for all expenses.
• Assists with preparation and mailing of projects when needed such as quarterly sales mailers or other projects by ordering mailing supplies, printing mailing labels and assisting with fulfilment.
• Supports the preparation for internal and external events such as setup, teardown, pick-ups and deliveries.
• Consistent and reliable presence at work is an important part of your job performance. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.

Language Skills

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

Mathematical Skills

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate.

Reasoning Ability

Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations. CERTIFICATES, LICENSES, REGISTRATIONS Valid driver’s license, personal vehicle and ability to be insured.

Other Skills and

ABILITIES: Ability to operate standard office equipment such as personal computer and ability to learn other computer and postage machine software programs.

Physical Demands

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to sit; stoop, kneel, crouch, or crawl; and talk or hear.
• The employee must frequently lift and/or move up to 15 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus.

Work Environment

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts.
• The noise level in the work environment is usually moderate Requirements
• High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.
• Must have valid driver's license, personal vehicle and ability to be insured