Grants and Database Coordinator

Expectation and Condition of Employment Howard Payne University, a church-related institution affiliated with the Baptist General Convention of Texas, seeks to employ evangelical Christians who are dedicated to teaching and service as they model the principles of the Christian faith and the University’s sincere religious beliefs. Howard Payne University (hereafter, University) is committed to the integration of learning and Christian faith in the pursuit of truth. Employees are expected to embrace the Christian Mission Statement and Core Values of the University and must support the University’s affirmation of traditional Christian and Baptist beliefs by leading lives of service through active involvement in Christian activities both on campus and through a local church. Mission Statement Howard Payne University is a Christ-centered academic community dedicated to excellence by developing and equipping the whole person for intellectual inquiry, personal and professional integrity, and service to God and humanity. Core Values of Howard Payne University We believe and affirm that the University as an institution and each individual called to serve the Lord at Howard Payne should strive to demonstrate a commitment to these five Core Values:

• Centered on Christ (cf. Col. 3:17, Matt. 7:24)
• Focused on Community (cf. Eph. 4:4-6, 1 Pet. 3:8)
• Called to Service (cf. Mark 10:45, Phil. 2:3-5)
• Committed to Excellence (cf. Gen. 1:31, 1 Cor. 9:24)
• Dedicated to Stewardship (cf. Gen. 2:15, 1 Pet. 4:10) As a condition of employment, employees agree to be paid by Direct Deposit. Applicants offered contingent employment based on the University obtaining a clean background check agree the contingent offer of employment may be revoked based on the information obtained in the background check. If offered employment, your acceptance will indicate that you have read and agree to the Expectations and Conditions above. Application Procedure To be considered for this position, please submit the following:
• a letter of application addressing in detail how you meet the position requirements
• a resume or CV (curriculum vitae)
• unofficial transcripts, and
• a completed HPU Employment Application Job Summary Develop and expand new and current relationships with foundations and corporate giving programs on behalf of the university, and manage the donor database. The Grants Coordinator will research potential funding sources (foundations and corporate giving programs) that appear to be a good fit with the mission, vision, and strategic initiatives of the university. The geographic focus on this position will be Texas funding sources, and will also include funding sources that are national in scope. The Database Coordinator will maintain integrity within the database, prepare weekly gift and donor reports, update the development report, manage lists and event registration, and log the mail in the daily ledger. The Grants and Database Coordinator will report directly to the Vice President for Advancement. Essential Duties and Responsibilities Essential duties and responsibilities include the following. Other duties may be assigned by the Vice President for Advancement. Grants Coordinator
• Maximize foundation and corporate giving program donations to the university
• Work with university departments to understand the various needs of the university (academics, student life, athletics, campus improvements, endowments, scholarships, etc.) to be able to assist with the identification and solicitation of appropriate funding sources
• Manage the tracking system (Monday work management) for the identification, cultivation, solicitation, and stewardship (donor recognition and reporting) for previous, current, and new funding sources with foundations and corporations
• Ensure that the reporting guidelines required by each foundation/corporation are fulfilled in a timely fashion
• Develop, edit, and proofread funding proposals, appeals, and other written communications for the Advancement and Alumni Relations offices Database Coordinator
• Manage and update the donor database for constituent information
• Prepare weekly reports as assigned, including but not limited to: Gifts Given, First Time Donors, and the Development Report
• Manage, review, and process list requests and event registration across all departments for cultivation, solicitation, and stewardship of donors and alumni
• Coordinate mail pick-up and log gifts to the daily ledger with supervision to ensure accurate processing of donor gifts Supervisory Responsibilities Supervise and advise one student worker assigned to the Grants and Database Coordinator. Competencies To perform the job successfully, an individual should demonstrate the following competencies:
• Modeling Christian Faith
• Must be committed to modeling the Christian faith; displays a proven record of modeling the Christian faith in business operations, management roles, customer service functions, and interactions with others; is committed to continuing to model Christian faith in a manner consistent with the University’s mission Statement and core values
• Analytical
• Synthesizes complex or diverse information; collects and researches data; uses intuition and experience to complement data; designs work flows and procedures
• Problem Solving
• Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well problem solving as part of a group; uses reason even when dealing with emotional topics
• Project Management
• Develops effective project plans; coordinates projects; communicates changes and progress; completes projects on time and budget; and manages project team activities effectively
• Technical Skills
• Assesses own strengths and weaknesses; pursues training and development opportunities; strives to build knowledge and skills continuously; shares expertise with others
• Customer Service – Manages difficult or emotional situations effectively; solicits feedback to improve service; responds to requests for service and assistance promptly and effectively; meets the commitments they make to others
• Oral Communication
• Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions; demonstrates effective group presentation skills; participates actively in meetings
• Written Communication
• Writes clearly and informatively; edits his or her work for correct spelling and grammar; varies his or her writing style as needed; presents numerical data effectively; is able to read and interpret written information effectively
• Teamwork – Balances the needs of the team and individual responsibilities effectively; exhibits objectivity and openness to others' views; gives and welcomes feedback; contributes to building a positive team spirit; puts the success of the team above his or her own interests; is able to build morale and group commitments to goals and objectives; supports everyone's efforts to succeed
• Change Management
• Develops workable implementation plans; communicates changes effectively; builds commitment and overcomes resistance effectively; prepares and supports those affected by change; monitors transition and evaluates results
• Quality Management
• Looks for ways to improve and promote quality; demonstrates accuracy and thoroughness
• Cost Consciousness
• Works within their approved budget; develops and implements cost-saving measures; conserves University resources
• Ethics
• Treats everyone with respect; keeps commitments; inspires others to trust him or her; works with integrity and ethically; upholds the University's Mission Statement and Core Values
• University Support
• Follows policies and procedures consistently; completes administrative tasks correctly and on time; supports the University’s Mission Statement and Core Values; benefits the U