Real Estate Accountant

Work Arrangement:

• Location: Onsite – BGC
• Schedule: 12:00 AM – 9:00 AM
• Workdays: Tuesday – Saturday
• Rest Days: Sunday and Monday Position Summary: The Real Estate Accountant is responsible for the accounting, financial administration, and portfolio coordination of the organization’s real estate investments and related legal entities. Key Responsibilities: 1. Property Accounting and Financial Close
• Maintain complete and accurate accounting records for each property and related legal entity.
• Prepare monthly property-level and entity-level financial statements and supporting schedules.
• Record rental and other property income, operating expenses, capital expenditures, debt activity, and owner or intercompany transactions.
• Reconcile bank accounts, loans, escrow balances, security deposits, intercompany accounts, and other balance-sheet accounts.
• Review unusual transactions, aging items, and balance-sheet variances and resolve or escalate them promptly.
• Maintain clear audit trails and organized support for material transactions and closing entries. 2. Portfolio Administration
• Maintain a centralized portfolio schedule covering properties, related entities, ownership information, debt, insurance, taxes, leases, permits, and recurring obligations.
• Maintain organized records for acquisitions, financing, insurance, tax filings, leases, vendor contracts, and major property expenditures.
• Track renewal dates, filing requirements, loan maturities, payment deadlines, and other portfolio milestones.
• Follow up with property managers and external parties for statements, invoices, notices, agreements, and missing documentation.
• Maintain a reliable document repository and ensure key portfolio information remains current and accessible. 3. Real Estate Acquisition Leadership
• Lead the finance and administrative workstream for each real estate acquisition approved by the CEO or CFO, from initial due diligence through closing and post-close setup.
• Develop and maintain the acquisition checklist, document repository, responsible owners, due dates, open conditions, and approval status.
• Coordinate financial due diligence, validate transaction information, and identify missing documents, risks, or unresolved financial matters.
• Work directly with brokers, escrow and title providers, insurers, legal and tax advisers, inspectors, property managers, sellers, and other transaction parties.
• Prepare regular status updates for the CFO and Finance Controller and escalate material risks, delays, funding issues, or approval requirements.
• Review settlement and closing statements and confirm that deposits, purchase price, financing proceeds, closing costs, and other amounts are accurately documented and recorded.
• Complete post-close accounting and administrative setup, including opening balances, property and entity records, loan schedules, insurance, taxes, vendors, and recurring payment obligations. 4. Financing and Loan Coordination
• Work closely with the Treasury Officer to coordinate loan applications, lender requests, financing conditions, funding schedules, and closing requirements.
• Maintain the lender-request list and track outstanding documents, conditions, approvals, and deadlines through completion.
• Coordinate required banking information, deposits, equity contributions, wire instructions, and closing funding with the appropriate authorized parties.
• Maintain debt schedules showing principal balances, interest rates, payment terms, maturity dates, covenants, and reserve requirements.
• Reconcile lender statements and escrow activity and flag upcoming maturities, rate changes, covenant issues, or documentation requirements. 5. Financial Package and Investment Support
• Consolidate the financial package required for acquisition and financing decisions, including historical financial information and forward-looking projections.
• Work with the Finance Controller to obtain accurate historical financial statements, accounting schedules, reconciliations, and source data.
• Work with the Financial Planning & Compliance Officer to prepare budgets, forecasts, pro forma cash flows, sensitivity analyses, and other forward-looking information.
• Compile sources-and-uses schedules, debt-service information, capital requirements, and other lender or investment materials.
• Ensure that assumptions, versions, supporting schedules, and approvals are clearly documented and internally consistent.
• Provide financial information for refinancing, dispositions, valuations, and other portfolio decisions. 6. Cash Flow, Debt, and Capital Expenditures
• Prepare property cash-flow forecasts and monitor funding needs for operations, debt service, taxes, insurance, and planned capital expenditures.
• Track capital projects and major repairs against approved budgets and supporting commitments.
• Monitor property cash balances, upcoming obligations, and potential funding shortfalls.
• Coordinate with the Treasury Officer and Finance Controller on property funding, transfers, and debt-service requirements.
• Identify material variances or emerging cash risks and report them to the CFO. 7. Tax, Insurance, and Compliance Coordination
• Coordinate information required for property tax, income tax, entity, licensing, insurance, and other recurring requirements.
• Monitor property tax bills, insurance premiums, renewals, notices, lender evidence-of-coverage requirements, and filing deadlines.
• Provide complete and reconciled schedules and documents to external accountants, tax advisers, lenders, insurers, and other professional advisers.
• Escalate potential late filings, missed payments, lapses in coverage, covenant issues, or other financial and compliance risks.
• Maintain evidence of completed requirements and organized supporting documentation. 8. Management Reporting, Controls, and Process Improvement
• Prepare a recurring portfolio report covering financial performance, cash, debt, capital expenditures, open items, and upcoming obligations.
• Analyze actual results against budgets, forecasts, or prior periods and explain material variances.
• Establish consistent accounting, reconciliation, documentation, and reporting procedures across property entities.
• Strengthen controls over payments, supporting documents, entity coding, intercompany activity, and access to property records.
• Develop standardized templates, dashboards, schedules, and practical automation to improve accuracy and efficiency.
• Document improved processes and maintain appropriate procedures as the portfolio grows. Required
• Bachelor’s degree in Accounting, Finance, Management Accounting, Business Administration, or a related field.
• At least four years of accounting experience, including real estate, property, multi-entity, or similarly complex accounting experience.
• Experience preparing financial statements, account reconciliations, debt schedules, and supporting financial packages.
• Working knowledge of property income, operating expenses, capital expenditures, loans, escrow, and intercompany accounting.
• Strong Microsoft Excel and/or Google Sheets skills and experience using accounting systems.
• Demonstrated ability to coordinate multi-party projects, manage documents, and track multiple deadlines through completion.
• Strong analytical, problem-solving, written, and verbal communication skills.
• Excellent attention to detail, sound judgment, confidentiality, and the ability to work independently.