Registrar Systems and Degree Requirements Coordinator

POSITION SUMMARY: Date application must be received for priority consideration by: September 30, 2026 Anticipated Appointment Begin Date: October 15, 2026 Closing Date or if blank, Open Until Filled: Job Family Group: Support Staff Support Staff Classification Title: Administrative Program Specialist Division/Department: Academic and Student Affairs/Registrar's Office Compensation Range (commensurate with experience): Salary Range 21, Steps 1-3 $22.83 -$24.99/hourly or $3,958-$4,332 monthly @ 1.0

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Status: Non-Exempt Appointment Basis: 12-month Time Type: Full-time Benefits Eligible: Yes Renewable/Non-renewable/Grants/Limited Duration/Temporary: Renewable This position must possess and maintain a current, valid Driver's License: No This position is designated as a critical, security-sensitive, or safety-sensitive position; therefore, the incumbent must successfully complete a Criminal Background Check: Yes Lead Work/Supervisory Responsibilities: No Work Location Type: On Campus Work Hours: M-F (8:00a – 5:00p), some evening and weekend hours may be required. Hours are subject to change with notice. Worker Status: Must be able to legally work in the United States without visa sponsorship

Special Instructions to

APPLICANT:

• Each applicant is required to provide (as attachments to the online application) the following supplemental documents: (1) a letter providing some detail of the applicant’s qualifications and interest in the position; and (2) current resume/CV. -

Please Note

• during the application process, you will be prompted to attach these documents in the area titled "Resume." Please either combine ALL documents into ONE attachment, OR upload each item separately in this section. Failure to upload ALL of the required documents may disqualify application from consideration.
• For inquiries and additional information, please contact Human Resource Services via email at [email protected] or by phone at (541)552-8553.
• To view SOU’s very generous benefits and pension programs available to eligible positions, please visit
• Our benefits package is an important complement to the offered salary and our Total Compensation Calculator, demonstrates our value and commitment to our employees. POSITION DESCRIPTION: The Registrar Systems and Degree Requirements Coordinator reports to the University Registrar and assists in the administration and coordination of the University's academic records and degree requirements programs. The position independently coordinates administrative processes supporting curriculum implementation, degree requirements, registration, and academic records while serving as a functional expert for Workday Student. The position researches and interprets federal regulations, state laws, university policies, academic regulations, and administrative procedures related to registration, curriculum, degree completion, and student records. The incumbent applies these interpretations to complex and often non-routine situations, develops administrative procedures, monitors compliance, analyzes operational data, identifies process improvements, and recommends solutions that support institutional effectiveness and student success. The position serves as a liaison between the Registrar's Office, academic departments, Information Technology, Enrollment Management, and other institutional partners to coordinate implementation of curriculum and academic policy changes while ensuring the integrity of academic records and degree requirements. Minimum Requirements
• two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations; OR
• an equivalent combination of training and experience. One year of postsecondary education may be substituted for up to one year of the experience. Preferred Requirements
• Bachelor's degree in Business Administration, Higher Education Administration, Public Administration, Information Systems, or related field.
• Experience working in higher education.
• Experience with Workday Student or another Student Information System.
• Experience supporting curriculum management, degree audits, registration, or academic records.
• Knowledge of FERPA, enrollment management practices, and academic policy administration. Essential Functions Duties
• The following examples are typical work activities that are meant to illustrate the general range of work functions and are not meant to be all-inclusive or restrictive: (70%) Program Coordination and Administration
• Coordinate administration of the University's degree requirements and curriculum implementation processes within Workday Student.
• Establish, document, and maintain administrative procedures supporting academic requirements, registration, and degree completion.
• Interpret university academic policies, federal regulations, state requirements, and institutional procedures regarding curriculum, registration, graduation, and student records.
• Apply policy interpretations to complex or non-routine student, faculty, and administrative situations and recommend appropriate resolutions.
• Monitor academic requirements and degree audit functionality to ensure compliance with approved curriculum, catalog requirements, accreditation expectations, and institutional policy.
• Coordinate implementation of approved curriculum changes and academic policy revisions across university systems.
• Conduct administrative review, testing, validation, and evaluation of Workday Student configuration changes affecting academic records and degree requirements.
• Research operational issues, analyze data, identify trends, and recommend improvements to Registrar Office procedures and business processes.
• Assist the University Registrar in developing and implementing operational improvements, administrative procedures, and workflow efficiencies.
• Coordinate with Information Technology and campus partners to resolve system issues affecting academic records and registration.
• Serve as the Registrar Office functional expert regarding curriculum, degree requirements, and academic records processes.
• Develop administrative documentation, business procedures, user guides, and process standards.
• Serve as liaison between the Registrar's Office and academic departments regarding curriculum implementation and degree requirement maintenance.
• Coordinate administrative projects related to student records, registration, curriculum implementation, and academic systems. (20%) Program Support, Compliance and Training
• Monitor academic records processes for compliance with institutional policy, FERPA, applicable federal regulations, and university procedures.
• Research and respond to inquiries from students, faculty, staff, and administrators by interpreting university policies and administrative procedures.
• Develop and conduct training for faculty, staff, and campus users regarding Workday Student processes, curriculum administration, registration, and degree requirements.
• Prepare reports, administrative analyses, and recommendations supporting operational planning and decision-making.
• Maintain confidential student information using appropriate professional judgment and discretion.
• Coordinate office communications and administrative workflow related to assigned program responsibilities. (10%) Other Duties
• Participate on university committees, project teams, and administrative workgroups.
• Assist with special administrative projects assigned by the University Registrar.
• Perform other du