Hakuba Assistant Manager

Job Description Hakuba Assistant Manager

• Rhythm Rides Location: Hakuba Dates: November through to April Reports to: Hakuba Location Manager
• Rhythm Rides Travel Allowance: Up to ¥150,000, reimbursed on actual flight cost Direct Reports : None Daily Team Leadership : Private Instructors
• Hakuba; local team during delegated Location Manager cover Department Scope: Private Lessons, Resort Guiding and delegated Hakuba operational management Position Type: Seasonal Fixed Term, Salaried Position Salary Range: DOE About us: Rhythm is about creating epic experiences for our customers, which starts with our people. We live by our values and put people first. We take pride in creating working and living environments that foster innovation, adventure, and balance. Working at Rhythm is more than a job; it's an experience you'll carry with you forever. The Role: The Assistant Manager
• Hakuba supports the Hakuba Location Manager with the daily leadership and delivery of Rhythm Rides' private lesson and resort-guiding operation. The role has a primary focus on instructor operations, including daily staffing, lesson allocation, team support and delivery standards. The Assistant Manager will also deliver Private Lessons, Resort Guiding or staff training when required to support operational needs. It works closely with Guest Services, the Resort Coordinator and operational support roles to ensure guests and instructors are set up for a safe, efficient and high-quality day. The Assistant Manager also provides delegated Location Manager coverage during rostered days off or other absences. When covering, the role is responsible for leading the daily Hakuba operation, resolving routine staffing, guest, compliance and operational issues within delegated authority, and ensuring approved resort requirements and company procedures are followed. Matters outside delegated authority that are not urgent should be held for the Hakuba Location Manager's return. Urgent safety, legal, compliance or significant reputational matters must follow the appropriate company escalation process. The Assistant Manager
• Hakuba is accountable for:
• Safe, consistent and compliant private lesson and resort-guiding delivery
• Effective instructor allocation, utilisation and day-of operations
• Strong daily leadership and support for the Hakuba instructor team
• Reliable Location Manager coverage and operational decision-making within delegated authority
• Exceptional guest experiences and professional issue resolution
• Accurate operational records, payroll inputs and manager handovers Responsibilities and Duties: Lesson Operations and Instructor Allocation
• Support and, when delegated, lead the daily delivery of Private Lessons and Resort Guiding.
• Review bookings, guest needs, instructor availability, qualifications and operational constraints.
• Allocate instructors based on guest goals, instructor skills, language requirements, requests and availability.
• Monitor capacity, workload and utilisation and make day-of adjustments to support guest delivery and operational efficiency.
• Lead instructor line-up, briefings, departures and daily operational communication.
• Ensure lesson notes, schedule changes, payroll inputs and other required operational records are accurate. Instructor Leadership and Team Culture
• Provide daily leadership, coaching and support to the Hakuba instructor team.
• Build a positive, professional and accountable culture that reflects Rhythm values.
• Maintain a visible leadership presence and provide timely feedback, recognition and practical support.
• Support onboarding, training, on-snow coaching and instructor development in line with approved priorities.
• Address routine staff performance, conduct or wellbeing concerns and escalate formal or complex matters to the Hakuba Location Manager. Location Manager Coverage
• Act as the delegated operational lead for Hakuba when the Location Manager is off duty or otherwise absent.
• Maintain oversight of lessons, Guest Services and daily operational support to ensure the location continues to operate safely and effectively.
• Coordinate priorities across instructors, the Guest Services & Operations Assistant and Resort Coordinator during manager coverage.
• Resolve routine staffing, guest, compliance and operational issues within delegated authority.
• Ensure approved resort requirements, company policies and operating procedures are followed.
• Provide a clear handover of significant decisions, issues and required follow-up when the Location Manager returns. Lesson Delivery & Instructor Training
• Delivering Private Lessons and Resort Guiding to support guest demand, staffing coverage or operational needs.
• Delivering instructor training, clinics and on-snow development sessions when required and within the Assistant Manager’s qualifications. Guest Experience and Service Quality
• Maintain consistent lesson and service standards across Private Lessons and Resort Guiding.
• Ensure guest goals, preferences and special requirements are understood and communicated to instructors.
• Work with Guest Services to resolve lesson-delivery issues and complaints within delegated authority.
• Support significant day-of guest issues when covering the Location Manager and escalate matters outside authority when required.
• Monitor recurring guest or delivery issues and provide feedback to the Hakuba Location Manager. Safety and Compliance
• Ensure lesson operations follow Rhythm policies, approved resort requirements, lesson procedures and relevant safety standards.
• Ensure instructors receive and follow current operating information and approved restrictions.
• Respond to incidents, hazards and operational issues within the role's training and authority and ensure required reporting is completed.
• Work with the Resort Coordinator on local resort information and bilingual communication when required.
• Escalate serious safety, compliance, legal or reputational concerns through the appropriate management process. Workforce and Business Support
• Support the Hakuba Location Manager with staffing plans, rosters and instructor work allocation.
• Monitor instructor workload, utilisation, fatigue and team wellbeing.
• Review payroll and scheduling information and resolve routine discrepancies within delegated authority.
• Support daily labour and utilisation targets and identify opportunities to improve capacity and operational efficiency.
• Provide operational input into seasonal planning, product delivery and service improvements. Collaboration and Role Boundaries
• Work closely with the Hakuba Location Manager, Guest Services & Operations Assistant, Resort Coordinator, Guest Services Leadership, Training and People and Culture.
• The Hakuba Location Manager owns overall location performance, long-term workforce planning, budgets, formal performance management, significant guest decisions and location strategy.
• The Assistant Manager owns delegated day-of lesson operations and provides Location Manager coverage within agreed authority.
• The Resort Coordinator owns local bilingual resort liaison and supports communication of approved resort requirements.
• Guest Services Leadership owns Guest Services procedures, sales standards and systems.
• Product strategy, company policy, significant commercial decisions and matters outside delegated authority remain with the appropriate senior management function Role Boundaries:
• The Hakuba Location Manager owns the daily Hakuba operation, including private lessons, Guest Services and operational support.
• The Privates Assistant Manager supports instructor operations and leads the lesson operation during delegated manager cover.
• The Guest Services & Operations Assistant supports guest service, administration, transport and daily logistics.
• Hakuba does not operate backcountry guiding products under this rol