Talent Acquisition Manager

About the Role This is a founding recruiting role at a fast-growing AI SaaS startup, sitting directly alongside the Recruiting Lead and C-level leadership. You will build the end-to-end talent acquisition function from scratch, owning everything from sourcing strategy to offer closure, and play a central part in scaling the team to the next stage of growth. What You'll Do

• Partner closely with hiring managers to define clear, accurate role requirements before each search begins.
• Drive active sourcing and channel activation to build high-quality candidate pipelines.
• Conduct pre-screening and screening calls that deliver clear, actionable hiring signals.
• Coordinate all stages of the hiring process to keep things moving smoothly and on schedule.
• Lead offer and employment contract negotiations through to successful closure.
• Design and implement lean, scalable recruiting processes with measurable KPIs.
• Build and maintain low-overhead administrative hiring workflows and tooling.
• Develop and execute employer branding initiatives to attract top talent.
• Coordinate external partners such as payroll providers, notaries, and tax advisors.
• Support onboarding and offboarding activities as the team grows.
• Establish foundational HR processes, tools, and team culture initiatives in collaboration with the founding team. What We're Looking For
• Proven track record running end-to-end recruiting across diverse roles, ideally within a high-growth startup or SaaS environment.
• Experience building lean, scalable recruiting processes from the ground up and measuring their effectiveness with clear KPIs.
• Demonstrated ability to negotiate employment contracts and close competitive offers.
• Familiarity with a broad range of recruiting platforms and tools, with the ability to configure and deploy them quickly.
• Strong instinct for assessing both skill fit and cultural fit from large applicant pools under time pressure.
• Experience developing and executing employer branding campaigns for recruiting purposes.
• Data-driven mindset with a structured, ownership-oriented approach to work.
• Background in recruiting or adjacent roles such as sales development is welcome; motivated candidates transitioning into talent acquisition are also considered.
• German language proficiency is required for this role. Compensation & Benefits The salary range for this role is 65,000 to 80,000 EUR annually . Visa sponsorship is not available. Location This is a full-time, on-site role based in Vienna, Austria .