WPS Port Agency Assistant, Vietnam

Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex. Main Responsibilities:

• Providing smooth operation for husbandry services related to crew change, meet and greet, cash to master, medical assistance etc…
• Acting as WPS representative towards vessel crew.
• Proactively catering to vessel’s requirements.
• Communicating with vessels to collect the information required by the different parties.
• Monitoring regulatory compliance (terminal and access channel restrictions, vessel line-up, cargo handling method and rate, pre-arrival notifications).
• Communicating with various governmental authorities (Port Authorities, Immigration, Health and Quarantine, Custom etc…)
• Preparing ships’ customs, port authorities, Immigration and other pertinent documents.
• Attending to vessel arrival/departure (after hours while on duty).
• Keeping masters notified of berthing prospects, operation schedule, and special requirements.
• Arranging pilot, linesmen, tug service for vessel arrival/shift/departure.
• Assisting Fleet Operators and Ship Owners, Charterers, and relating parties by keeping them closely updated on vessels’ progress. Qualifications:
• Good English speaking and writing skills, able to read and understand maritime and shipping related documents.
• Able to process and follow guidelines instructed by authorities or relating parties.
• College or University graduate.
• Working knowledge of MS Word, Excel, and Outlook.
• At least one year’s experience as a boarding agent.
• Familiar and experienced with E-documents submission on National Single Window system.
• Basic knowledge of Vietnam port system and local access channels.
• Strong teamwork and collaboration skills are required.
• Attentive to details, methodical and well planning.
• People oriented: must be able to build strong relationships with crew, owners, suppliers, service providers, and authorities.
• Ability to work under pressure.
• Ability to work overtime. Interested candidates can send us your latest resume, containing: Education background Detailed work experience Date of availability We regret that only shortlisted candidates will be notified. Work Location: Wilhelmsen Port Services Co., Ltd. Room 1609, Mapletree Business Center, No. 1060 Nguyen Van Linh Street, Tan Hưng Ward Hochiminh City, Vietnam Number of employees in Vietnam: 22 Please note that all positions at Wilhelmsen are subject to reference and ID checks. For certain roles, additional background screening may be required. #WPS