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Accounting Specialist
Pdp · Pittsburgh, Pennsylvania
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Position Summary: The Pittsburgh Downtown Partnership (PDP) is seeking a n accounting specialist to assist with the Accounts Payable and Receivable functions for the organization . The successful candidate will act as the first line of internal control for disbursements by ensuring invoices have proper coding and authorizations, set up 1099 vendors, maintain W-9 forms and handle vendor relations . The accounting specialist will enter invoices, handle the credit card transactions, and sales receipts and run various reports on a regular and ad hoc basis. The candidate will also assist with payroll processing, annual business improvement district tax billing, and other projects as assigned. This part-time position will report to the Director of Finance . The ideal candidate will be well organized, accurate , and able to work collaboratively in a team environment. Minimum qualifications include an accounting background, proficiency with Microsoft Office 365, previous experience with Netsuite , Bill.com, and Microsoft Excel lookups and pivot tables preferred, and able to work 10 to 20 hours per week. Representative Duties and Responsibilities:
- Research of account numbers , department, and class designations for invoices
- Ensure proper coding and authorization for invoices
- Enter invoices into accounting software
- File all open and paid invoices
- Manage Quarterly ASCAP & BMI reporting
- Verify that appropriate documentation is obtained from vendors (W-9, etc.)
- Account for credit card processing by reviewing receipts and entering receipts into accounting system
- Create and file all receivable invoices
- Assist with front desk on as needed basis
- Perform all other duties, at the discretion of management, as assigned Desired Characteristics & Requirements
- Detail oriented, well organized and accurate
- Bookkeeping or accounting courses and/or 3 years related work experience
- Proficiency with Microsoft Office 365, including Excel .
- Familiarity with accounting software system s Netsuite and/or Bill.com
- Flexibility to work more or fewer hours depending on seasonality of th e business
- Ability to work collaboratively in a team environment in support of the mission of the organization
- Ability to pass required clearances for employment C ompensation Salary: $ 20- 25 per hour