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Transport Coordinator
Trafigura · Guatemala City, Guatemala
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Function: Execute transport operations. 100% commitment with the SAPS industrial safety program. Key responsibilities 1
- PEG & EGU daily fuel freight reconciliation (Monday to Friday)
- Review and daily reconciliation of the freight report with scheduling
- Daily update of the weekly freight report that covers the freights from Thursday to Wednesday
- Sending the reconciled freight report with scheduling to each hauler
- Feedback from each hauler to Puma fleet of the freight report received
- Update of the report of stays, deviations, additional distance, custodians, tolls and any additional charges that apply 2
- Monitoring of the daily operation of fuels: deliveries to BtB and RET customers
- Mechanical failures reported by the haulers
- Claims in the service provided by the haulers and/or product quality reported by the customers/sales
- Drivers and units registration in Navision
- Direct pending actions to the corresponding area
- Follow up on delays in arriving to load, in loading at the terminals, in route to arrive with customers and download with the customers
- Provide the location of the units, either because it is requested to the hauler or because it is searched in the GPS page
- Deviations
- Find units for deliveries coordinated the same day 3
- PEG & EGU weekly fuel freight reconciliation (Thursday)
- Sending to Finance the weekly report reconciled with the haulers on a daily basis
- Reconciliation of the weekly freight report with the financial feedback
- Review of lubricant freight and weekly delivery to finance 4
- Purchase orders for biweekly freight payment for fuels and monthly for lubricants
- Biweekly freight report reconciled with scheduling, the haulers and finance
- Generation of purchase orders and entry in the OC report LOG
- Request for approvals
- Confirmation of approvals
- Sending approved orders and request for invoices to the haulers
- Request for payment passwords and constancies of retention to reception
- Sending of payment passords and constancies of retention to the haulers
- Follow up to the payment process 5
- Transport credit notes
- Review the F45 formats received from San Jose and Santo Tomas Terminals
- Follow-up, registration and issuance of form F152 Credit note of the missings that apply and those that do not apply collection (according to F45)
- Registration of information to the reports F254 Credit Notes Report and Missing Report (collection of missings to the haulers) 6
- Transport fuels reports
- Collection of delays during product deliveries F452
- Compilation of information for the evaluation of supplier performance (mechanical failures, missings, service level) Preferred Education
- Mechanical, Chemical, Electrical or Industrial Technician. Experience:
- Minimum 2-year experience working in industrial facilities in maintenance, production, logistics and/or transportation areas.
- Data bases management. Skills:
- Knowledge of the country’s geography.
- Knowledge of software packages such as Windows, Word, Excel, Power Point.
- Comprehensive general knowledge of mechanics and logistics. Competencies:
- Team work
- Customer oriented
- Analytical and organizational skills.
- Complex problem solving
- Effective communication
- Organized