Special Assistant and Coordinator to the Board of Regents

Thank you for your interest in employment with Nevada System of Higher Education (NSHE), System Administration and System Computing Services. We want your application process to go smoothly and quickly. We ask that you keep in mind the following when completing your application:

• Draft applications are saved automatically and can be accessed through your candidate home account.
• Final applications must be submitted prior to the close of the recruitment. Once a recruitment has closed, applications will no longer be accepted. If you need assistance or have questions regarding the application process, please contact our Human Resources department at (775) 784-4901. Job Description The Nevada System of Higher Education (NSHE) invites applications and nominations for the position of Special Assistant and Coordinator to the Board of Regents. This is a renewable, full-time, non-tenured, administrative position that reports to the Chief of Staff to the Board of Regents. This position is located in Reno, Nevada. The Board of Regents is comprised of 13 members elected from districts across Nevada to govern the state’s public higher education system. The NSHE includes two R1 research universities, one state university, four comprehensive community colleges, and one environmental research institute, collectively serving more than 105,000 students and employing approximately 15,000 faculty and staff statewide. The Special Assistant and Coordinator provides specialized, analytical, and time-critical administrative and operational support to the Board of Regents and its individual members. The position coordinates and facilitates a broad range of Board activities and functions requiring substantial discretion, independent judgment, attention to detail, and knowledge of applicable legal, regulatory, and institutional requirements. Reporting directly to the Chief of Staff to the Board of Regents, the position serves as a confidential liaison and representative of the Board Office to senior NSHE leadership and internal and external stakeholders, including the Chancellor, Vice Chancellors, legal counsel, institution presidents, campus administrators, faculty, staff, students, government officials, and members of the public. The position supports the effective and orderly conduct of Board business by coordinating Board and committee activities, managing sensitive and time-critical information, supporting individual Regents, maintaining official records and communications, and independently resolving operational matters. The position requires a high degree of professionalism, confidentiality, discretion, organizational proficiency, and knowledge of the legal and procedural requirements applicable to an elected public body in the State of Nevada. SALARY/GRADE: The Special Assistant and Coordinator position offers a competitive compensation package commensurate with the candidate’s education, experience, and certification/training. In addition to base salary*, employees enjoy a comprehensive benefits package that includes:
• Comprehensive Health Insurance : includes health, dental, vision, and life insurance. Additionally, an employer paid long term disability plan is included.
• Outstanding Retirement Plan : professional employees are required to participate in the 401(a) Retirement Plan Alternative (RPA). Employee contributions of 19.25% are matched 100% by the employer and employees experience an immediate vesting in the plan. Employees who currently or previously participated in Public Employees Retirement System (PERS) of Nevada may be eligible to continue in the PERS plan.
• Paid Leave : generous annual leave (accrual of 2 days per month), sick leave (granted 30 days at time of hire), 12 paid holidays, and paid family leave.
• Education Benefit : employees and their qualified dependents may take advantage of a tuition savings benefit. Faculty may take up to six credits per semester at a reduced rate and their dependents may access an unlimited number of credits, if they meet specific criteria.
• Additional Perks : Employee assistance programs and professional development opportunities. *Pursuant to NSHE Policy : “Initial placement must fall between the minimum salary and Q2/median/mid-range on the applicable salary schedule.” To view the salary range for this position, please visit: Salary Schedules and select NSHE Administrative Salary Schedule, Grade

C. Approximate Starting

DATE: November 16, 2026 MINIMUM QUALIFICATIONS: The successful candidate must possess one of the following:

• Bachelor’s degree from a regionally accredited institution and four years of progressively responsible executive or administrative support experience; or
• Associate degree from a regionally accredited institution and five years of progressively responsible executive or administrative support experience; or
• Ten years of progressively responsible executive or administrative support experience. PREFERRED QUALIFICATIONS: Experience working in higher education and/or the public sector; experience working with elected officials; familiarity with the Nevada Open Meeting Law, Nevada Ethics in Government Law, and the Nevada Public Records Act. KNOWLEDGE, SKILLS,

And Abilities

: Successful candidates should possess the following knowledge, skills, and abilities. It is recommended that applicants for this position address some of the following elements in their resume or cover letter:

• Knowledge of principles and practices related to public-sector governance, executive support, meeting administration, records management, and official documentation.
• Knowledge of principles and practices of professional communication, business writing, proofreading, editing, and document preparation.
• Skill in effectively communicating complex, sensitive, and time-critical information verbally and in writing to individuals and groups at varying levels of the organization.
• Skill in preparing, proofreading, editing, and reviewing complex documents for accuracy, clarity, consistency, grammar, format, and compliance with applicable laws, policies, procedures, and established departmental conventions.
• Skill in organizing and coordinating multiple activities, assignments, deadlines, and competing priorities in a high-volume environment.
• Skill in exercising discretion and maintaining confidentiality when handling sensitive, privileged, or otherwise restricted information.
• Skill in establishing and maintaining effective working relationships with elected officials, senior executives, administrators, faculty, students, stakeholders, and members of the public.
• Skill in researching, analyzing, organizing, and synthesizing information from multiple sources and formats.
• Skill in evaluating, adapting to, and effectively utilizing new and emerging technologies, software applications, systems, and processes to improve the efficiency, accuracy, and effectiveness of operations.
• Skill in maintaining composure, professionalism, and effectiveness when working in high-pressure, time-sensitive, or otherwise challenging situations.
• Ability to independently organize, prioritize, and manage a high volume of work involving multiple, competing, and frequently changing priorities and deadlines.
• Ability to exercise sound judgment and discretion in determining appropriate courses of action, resolving problems, and recognizing matters requiring escalation to the Chief of Staff, legal counsel, or other appropriate personnel.
• Ability to anticipate operational needs, identify potential issues, and proactively develop and implement effective solutions.
• Ability to prepare complex Board and committee meeting agendas, including composing and editing agenda language, organizing supporting materials, and ensuring compliance with applicable legal, regulatory, and procedural requirements.
• Ability to prepare accurate, timely, and comprehensive meeting minutes that appropriately document matters discussed,