Grant Finance Coordinator

With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith. Come join our 31,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories! Employee Contract Type: Local

• Fixed Term Employee (Fixed Term) Job Description: This position is responsible for performing financial accounting, account reconciliation, and review of expenses, including the processing and review of journal entries and vouchers in the financial system. The position will also support the preparation of accounting records and financial statements and oversee accounts payable and receivable activities in compliance with WVI financial policies, standards, and applicable statutory requirements. The position will be responsible for ensuring the effective and efficient utilization and management of organizational financial resources through strong financial controls, timely and accurate reporting, compliance, and continuous improvement of financial systems and processes, ultimately contributing to better stewardship of resources for the benefit of children and communities. In addition, the position will oversee the overall financial management, compliance, reporting, and control requirements related to US Government-funded activities and the Flood Response Project, ensuring adherence to applicable donor regulations, WVI policies and procedures, grant requirements, and statutory obligations. The position will coordinate closely with relevant Finance, Programme, Operations, and partner teams to ensure proper financial planning, monitoring, documentation, and accountability throughout the project lifecycle.

Major Responsibilities

Financial Management and Grant Administration

• Manage financial operations of US Government-funded grants in accordance with donor regulations, organizational policies, and approved budgets.
• Monitor project expenditures to ensure costs are allowable, allocable, reasonable, and properly documented.
• Review transactions and supporting documents for compliance with donor and organizational requirements.
• Monitor budget utilization and provide regular analysis on spending trends and burn rates.
• Support project teams in budget planning, revisions, and financial forecasting.
• Ensure sufficient fund availability prior to processing grant-related payments. Financial Reporting and Reconciliation
• Prepare accurate and timely monthly, quarterly, and annual financial reports for management and donors.
• Review General Ledger transactions and ensure proper coding and allocation of expenses.
• Conduct regular account reconciliations including bank accounts, advances, receivables, and grant balances.
• Prepare financial analysis and variance reports for project management and decision-making.
• Support grant closeout activities and final financial reporting requirements. Compliance and Internal Controls
• Ensure compliance with US Government regulations, including applicable provisions of Uniform Guidance (2 CFR 200), donor agreements, and organizational policies.
• Maintain adequate supporting documentation and grant files for audit and compliance purposes.
• Conduct periodic reviews of financial transactions and grant activities to identify compliance risks.
• Support internal audits, external audits, donor reviews, and monitoring visits.
• Ensure corrective actions are implemented for audit findings and compliance recommendations. Partner Financial Monitoring
• Review partner financial reports, supporting documents, and fund utilization to ensure accuracy, completeness, and compliance.
• Conduct periodic financial monitoring visits and desk reviews of implementing partners.
• Monitor partner budget performance and expenditure trends against approved budgets.
• Verify that partner transactions comply with donor regulations, grant agreements, and organizational policies.
• Follow up on audit findings, monitoring recommendations, and corrective action plans.
• Provide financial management guidance, coaching, and capacity-building support to partner finance and program staff.
• Assess partner financial risks and recommend mitigation measures.
• Ensure timely submission and review of partner financial reports and liquidation documents.
• Support partner financial assessments, audits, and donor monitoring visits.
• Maintain proper documentation of partner monitoring activities and compliance records. Capacity Building, Technical Support & stakeholders Management
• Provide financial guidance and support to project managers, budget holders, and partner organizations.
• Conduct orientation and training sessions on donor regulations, grant management, financial procedures, and compliance requirements.
• Support partner organizations in strengthening financial management and reporting systems.
• Serve as a resource person on US Government grant financial requirements.
• Coordinate closely with program, operations, procurement, and grants teams to ensure effective grant implementation.
• Liaise with donor representatives, auditors, banks, government agencies, and other stakeholders on financial matters.
• Support preparation of official correspondence related to grant financial management.
• Maintain strong working relationships with internal and external stakeholders. Tax and VAT Management
• Ensure VAT and other applicable taxes are correctly recorded and charged to the respective US Government grants in accordance with donor regulations and organizational policies.
• Maintain accurate records of VAT incurred under grant-funded activities where tax exemption or refund is not applicable.
• Track, compile, and reconcile VAT transactions on a regular basis.
• Prepare and submit Foreign Tax Reports (FTR) and related tax information to World Vision in accordance with donor and organizational reporting requirements.
• Coordinate with procurement, program, and finance teams to ensure completeness and accuracy of tax documentation.
• Support tax compliance reviews, audits, and donor reporting requirements related to foreign taxes.
• Monitor and report foreign taxes charged to US government-funded projects to ensure transparency and compliance.

Knowledge/qualifications for the Role

Required Education, training, license, registration and certification

• Bachelor's Degree in Commerce, Business Studies, or Equivalent Required Professional Experience
• Minimum 3–5 years of progressive experience in finance, accounting, or grant financial management within an NGO, INGO, or donor-funded environment.
• At least 2–3 years of direct experience managing or supporting US government-funded grants (e.g., USAID, USDA, BHA, CDC, Department of State, or other federal awards).
• Proven experience in grant budgeting, financial reporting, fund management, and donor compliance.
• Experience in reviewing financial transactions to ensure allowability, allocability, reasonableness, and compliance with donor requirements.
• Demonstrated experience in partner financial monitoring, capacity building, and financial risk assessment.
• Experience in preparing and reviewing donor financial reports, budget forecasts, and grant reconciliations.
• Experience supporting internal audits, external audits, donor reviews, and compliance assessments.
• Strong understanding of internal controls, financial management systems, and accounting principles.
• Experience working with ERP/accounting systems and advanced proficiency in Microsoft Excel and financial reporting tools.
• Experience in VAT, tax compliance, and foreign tax reporting requirements for donor-funded projects is an advantage.
• Good interpersonal, problem-solving & time management skills
• Willingness to work under pressure with tight deadlines and to travel across the project areas.
• Experience of workin